3 Gmail Fillters Tips And Triks 2020.

 3 Gmail Fillters Tips And Triks 2020.

Do you know how to use filters and labels within Gmail? Even if you're only a novice, I'm going to show you three new ways so you can get the most out of your inbox. Hello everyone,I want to show you how to automatically label certain emails, particularly if it's marketing, or perhaps newslettersthat you subscribe to. I also want to show you how to move emails from specific senders, so that they don't alwaysshow up in your inbox, and you can have a speciallocation to review those emails. And last but not least, I want to show you how tobuild a to-do list queue right here within Gmail,especially if you find value in emailing yourself tasks or reminders, you can have your own queue toreview those specific emails. So let's start with our first tip, and we are going to automatically move most of our newslettersand marketing material out of our inbox into a specific label. Specifically, we'regoing to have this happen automatically as they arrive. So the first thing thatwe're going to need to do is create a new label. To do that, we need to come down to the very bottom here onthe left and select More, keep scrolling down andselect Create new label, and here I'm going to add anew label called Newsletters. You can call it whatever you want. I'm going to select newsletters because we're going to try and catch as many of these as possible. I'm going to select Create, and if we scroll back up there,you can see my Newsletters. I'm going to click on these three dots and I'm going to change the color, just so it stands out a bit. I'm going to give it a blue label color. And if I select it, we haven't given anythingthis Newsletter label but that's going tochange in a little while. Now that we have the label, what we want to do is comeup here to the search bar, select the Show search options. Now remember, this is our firststep in creating a filter. Yes, we could fill outsome information here and just do a searchon our existing email. But we are going to create a filter that will be applied tofuture incoming messages. And it's all going to starthere with has the words, and there's one word thatI can almost guarantee all of your marketingmaterial has within it and that is the word unsubscribe. Whether you signed upyourself or unfortunately, if someone sold your emailaddress to someone else, I can almost guarantee that they're going tohave an unsubscribe link or unsubscribe somewherein the body of the email. We're not looking at the subject here, we're looking at hasthe words unsubscribe. Now you can review the otherinformation here as well. But this is really all I'm going to add for this particular filter. Instead of hitting Search, I'm going to select Create filter. Now on the next screen, or the next little windowthat we receive here. Now we get to decide whathappens with that email. So what we're going to do here, is number one, we're goingto say skip the inbox, in brackets, archive it. Remember, that's verydifferent from deleting it, we're just going to archive it, meaning it's going to not arrive, it's not going to startits life here in our inbox. But there's a secondthing that we want to do, and that is that we want toapply that Newsletter label. So we're going to come down,here's all of our labels. We're going to select Newsletters. So now what's going to happen, again, it's pretty straightforward, whenever an email arrivesin my inbox, is sent to me, if it has the words unsubscribe, it is going to get this label Newsletters, and it's not going to show up in my inbox. I'm going to say Create filter. Now you're actually not going to see anything happen live in the moment unless I happen to receiveone of those emails in the next few seconds here. If I click on Newsletters, I'm still not going to see anything here because I didn't tell it tomove all of my unsubscribe or marketing emails yet. But going forward, starting right now, any new messages with unsubscribe are not going to appear here in my Inbox, they're going to appearhere in Newsletters, so I can go and reviewthem when I want to. And it's not going to clutter up all of my other informationhere in my inbox. All right, let's take alook at a second one here. And this next filter has to do with moving emails from a specific sender. So for example, maybe you want emails that are coming from aparticular domain name, like a particularorganization, for example. Or maybe it's someoneextra important, right? It could be a boss, orit could be a client, something along those lines. So what we're going todo to create this filter, again, we're going to come up here and select that down arrow, and we've got a few differentchoices that we can use here. This time around, we'regoing to use the From field and I'm just going to giveyou a couple of examples in this particular case. So one of the things that I often... Of course, I could put ina direct email address, I can put someone'sspecific email addresses, and I could separate them by a comma if I wanted to add a bunch. But let's say that therewas a particular domain that I wanted to be sent somewhere else, I wanted to filter it out somewhere else, what I can do is I can usemy asterisk as a wildcard and say at, and then all you need to do is put in, I'm just going touse domain.com as my example, all you need to do is put in that domain. So whether it's cnn.com,whether it's bestbuy.com, I mean, whatever makes sense to you. Again, it could be your ownorganization or someone else, you can put this but anyone, again, it doesn't matterwhat the beginning of that email address is going to be. It's going to catch every thing here. Now what we can do is wecan continue to fill up other pieces of information if we want to, and then go ahead and create that filter. But there's something else that I wanted to add here as well. What if you wanted to filter everything but a particular domain? What if I wanted to say, you know what, let's go back to that unsubscribe example. Let's say, I want tocontinue to filter out, or I want to tweak thatprevious filter that we had, I want to tweet out everythingthat has unsubscribe. However, I don't want to see if Simpletivity stuff gets through. I'm hoping that you enjoymy weekly newsletter. And so maybe you want to allow anything that's from at Simpletivityto come through. Well, all you need to do here is instead of justputting my email address, which would of course do thatin this particular example, I'm going to put some brackets around it and what I'm going to dois put in front of it, I'm going to put the minus sign. So what this is saying here is that it is going to moveeverything that has subscribe, anything that has subscribein the body of the email will filter out as I continuethrough with this filter. However, if it has simpletivity.com, if that's the domain namethat it's coming from, because of the way thatI've written this out with the minus sign in front, it is not going to applyto this particular domain. So make sure that you understand that there are a numberof different operators, we could also use the OR operator if it has the words unsubscribe, or another common one is view in browser, for example, right? In fact, we might want touse quotation marks for this, quotation mark, so it'slooking for that phrase, because that's a very commonone for newsletters, right? Or, maybe there's another word that you often see in a particular email. So whether it's the minus sign, whether it's an asterisk,whether it's the OR operator, remember, you can make somefairly complex filters here, depending on your specific needs. Now, the last one that Iwant to show you here today has to do with creating ato-do list within your email. Now, I don't necessarily recommend this from a productivity coaching, or productivity consulting standpoint, because I don't think your email is really the best placeto keep a to-do list. But yet I understand that weall work a little differently. And if you find great value in emailing yourself a to-do list or emailing yourselfimportant emails or reminders, well, this may be helpful to you. What we're going to need to do here is, again, we're goingto create a new label. So let's just quickly create a new label, I'm going to just call this, let's just call this To DoList, make it nice and simple. We'll come up here, here's our to-do list, should we give it a different color? Yeah, quickly, let's give itmaybe an orange color there. So we've got our to-do list label. Next thing what we need todo is create a new filter. So if I come up here, let me clear out the information that we had here beforein our previous example. So we've got a blank slate here. So what we want to be ableto do is to move things, or to bring things into that to-do list that is coming from us. So for example, I couldgo up here and say, well, I'm going to putanything from scott@sample.com, anything from this email address, I want it to move over here. Now if I put in a comma, what I could do is I could add otheremail addresses as well. Maybe it's my boss, maybeit's my wife, for example, I could put in other specificemail addresses as well, so that it's more thanjust one specific one. But in this example, I'm just going to use thisdummy email scott@sample.com. Next up, I'm going to say Create filter. And then what I'm going todo is I'm going to say yes, once again, skip the inbox,I'm going to archive it and apply the To Do List label. So just like we saw with the Newsletters, when anything comesfrom this email address, it's going to skip the inbox and go over here to my to-do list. Now, of course, I don't haveto have it skip the inbox, if you think it's that important, and you don't want to miss out on it, well, maybe I would uncheck this and just say Apply this label, so I can quickly and easilysee all of these orange labels, you've got a lot of differentoptions available to you here. But in some cases to keepa nice and clean inbox, sometimes it's nice to havethings move directly over here to this label. So I can say create that filter. Now going forward, if I'mbusy, if I'm somewhere away, and I just want to sendmyself a quick email, it's going to show up here, and I can review this when I want to. And remember, just likethese other labels, you can see the numbers beside them. So you'll be able to seethe number of unread emails that are waiting for you there as well. I hope you enjoyed today's video and I'd love to hear from you next, which of these three filters and filters and labels combination, did you enjoy the most? Which one are you thinking of applying to your own Gmail system,or your own Gmail setup. 

I would love to hear from you along with any other suggestions that you have right here Remember, being product not need to be difficult. In fact, it's very simple.